Approved

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Approve Creative
Assets with Certainty

The secure creative operations platform for modern agencies. Streamline feedback, version control, and approvals in one intuitive flow.

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Approval Velocity

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76% Faster

Video Assets +12%

Static Images +4%

Documents 0%

Q3 Campaign Launch

Last updated 24m ago

Standard view Heatmap

Optimize,
Outperform

smartphone

New Feedback "Logo needs to be bigger?"

Pipeline Health

Transfer flow

GOOD

87%

Request flow

ATTENTION

52%

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QR code for requesting funds is valid for only 1 minute.

Review Team

Design Systems

History View

Campaign_v4_Final.pdf

Current

Final Approval 2h ago

Approved by Sarah Jenkins

Copy Changes Yesterday

Layout Draft 2 days ago

history

Advanced Version Control

Never lose track of feedback again. Compare versions side-by-side, restore previous iterations, and maintain a clear audit trail of every change request.

check_circle Pixel-perfect side-by-side comparison
check_circle Unlimited version history retention
check_circle Smart conflict resolution for simultaneous edits

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How the Approval Flow Works

From first upload to final sign-off, every step is tracked, threaded, and certified automatically — so nothing slips through the cracks.

check_circle No back-and-forth emails — all feedback lives in one place
check_circle External clients review without creating an account
check_circle Every approval auto-generates a legally defensible certificate

route Approval Workflow — Step by Step

4 STAGES

upload_file

Step 01

Upload Asset

Drag & drop your file — PDF, video, image, or any creative format. ProofFlow auto-tags it with a version number.

check Supports PDF, MP4, PNG, AI, PSD
check Auto-named v1.0 on upload
check Notifies all team members

v1.0 draft

Just now

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Step 02

Live Review

Reviewers open the shared link and leave pixel-precise comments — no account needed for external clients.

check Click-to-pin annotations
check Threaded comment replies
check Real-time presence indicators

2 reviewing

Live

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Step 03

Revise & Resubmit

Address each comment directly in your tool, upload the updated file — ProofFlow auto-links it to the original thread.

check Side-by-side version diff
check Comments auto-resolved on resubmit
check Full revision history preserved

3 changes v2.0 pending

In progress

verified

Step 04

Approved & Certified

One click from the approver locks the file and generates a tamper-proof certificate with full audit metadata.

check Immutable approval timestamp
check Downloadable PDF certificate
check Asset hash for integrity proof

lock Certificate locked

Oct 24, 14:30 UTC

lock guest.proofflow.io/review/x8s7...

Acme Corp Review

Invited by You • Expires in 24h

Password Protection

Allow Downloads

Link Generated

Access Logged

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Secure External Review

Share work with clients and stakeholders without them needing an account. Maintain security with password-protected links and expiration dates.

check_circle No sign-up required for reviewers
check_circle Granular permission controls
check_circle Watermarking for intellectual property protection

verified Proof Certificate

ID: #PF-9928-X

SIGNED & LOCKED

Asset Name

Summer_Campaign_Video_Final.mp4

Approved By

Alex M.

Timestamp

Oct 24, 14:30 UTC

This document certifies that the creative asset listed above has been formally approved. This record is immutable and stored securely on ProofFlow servers.

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Automated Proof Certificates

Generate legally defensible proof of approval automatically. Every final sign-off creates a locked certificate with timestamps, signee details, and asset hashes.

check_circle Immutable audit logs
check_circle Downloadable PDF certificates
check_circle Eliminate "I didn't approve that" disputes

Our Customers

Success Stories from
Leading Agencies

Discover how top creative teams use ProofFlow to accelerate approvals, reduce errors, and deliver exceptional work.

AGENCY SPOTLIGHT

Vanguard.

"Reduced our creative approval turnaround time by 40% in just two months."

Vanguard Digital uses ProofFlow to streamline feedback across global teams, ensuring brand consistency at scale.

Marcus Chen

Creative Director

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ENTERPRISE

Lumina

"We eliminated email chains entirely. Client satisfaction scores went up by 25%."

How Lumina Studios leveraged ProofFlow's version control to keep enterprise clients happy and informed.

Sarah Jenkins

Head of Operations

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5k+

Agencies

120k

Projects Approved

Faster Feedback

99%

Client Retention

ELEVATE

"The single source of truth for all our campaign assets."

Read case study arrow_forward

NORTH.

"ProofFlow has become indispensable for our remote design team."

Read case study arrow_forward

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Ready to write your success story?

Join 500+ agencies streamlining their creative ops.

Start Free Trial

Our Mission

We exist to bring
clarity to creativity.

Creative work is messy. The approval process shouldn't be. ProofFlow was founded on the belief that great work deserves a smooth path to production, free from endless email chains and version chaos.

Built for the modern agency

In 2020, we watched creative teams scatter across the globe. The tools that worked in the office—shoulder taps, printouts, and whiteboard sessions—collapsed in the remote world.

We built ProofFlow to fill that void. Not just as a tool for "approvals," but as a dedicated space for creative consensus. We're obsessively focused on removing friction so designers can design, and clients can launch with confidence.

Our Core Values

The principles that guide every feature we build.

visibility

Radical Transparency

No hidden feedback loops. We believe everyone involved in a project should have clear visibility into the status of every asset.

balance

Simplicity First

Complex problems don't need complex interfaces. We strip away the unnecessary to let the creative work shine.

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Velocity with Precision

Speed matters, but accuracy matters more. We build tools that help teams move fast without breaking things.

Simple, transparent pricing

Choose the plan that fits

Monthly Annual Save 20%

14-day free trial

Start your 14-day free trial — no credit card required. Cancel anytime.

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Start Plan

Perfect for freelancers & small teams.

$9 /mo

$84 billed annually

check 5 active projects
check 10GB storage
check Basic version control
check Email support
check Client review links
check 30-day history

Start Free Trial

Includes all Start features. No charges during trial.

Pro Plan

For growing creative teams.

$15 /mo

$144 billed annually

check_circle Unlimited projects
check 100GB storage
check Advanced version control
check Priority support
check Custom branding
check Team collaboration
check Unlimited history
check Advanced analytics

Start Pro — 14-day Trial

All Pro features unlocked during trial. No obligation.

Frequently asked questions

Everything you need to know about ProofFlow's features, security, and billing.

How secure is the approval process? expand_more

We use bank-level encryption (AES-256) for all files. ProofFlow is SOC2 Type II compliant and we conduct regular third-party audits to ensure security.

Can I export logs as PDF? expand_more

Yes, absolutely. You can generate comprehensive audit trails for any project or specific file, all exportable as a standard PDF.

How many collaborators can I invite? expand_more

Unlimited. You can invite as many reviewers (clients or stakeholders) as you need for free on any plan.

Get in touch

Our team is here to help you accelerate your creative operations. Have questions? Let's talk.

Email us

hello@proofflow.io

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Support

24/7 Live Chat