Privacy Policy

schedule Last Updated: February 19, 2026

At ProofFlow, we believe in transparency. This policy outlines how we collect, use, and protect your personal data when you use our approval and proofing platform.

Welcome to ProofFlow. We are committed to protecting your privacy and ensuring you have a positive experience on our website and in using our services. This policy applies to the ProofFlow website and all related services, applications, and tools where reference is made to this policy.

1 Data Collection

We collect information you provide directly to us. For example, we collect information when you create an account, subscribe to our newsletter, request customer support, or otherwise communicate with us. The types of information we may collect include:

  • check_circle Account Information: Your name, email address, password, and other registration information.
  • check_circle Payment Information: Billing address, credit card information (processed securely by our payment providers).
  • check_circle Usage Data: Information about how you use our service, including log files, device information, and IP addresses.
  • check_circle Creative Content: Files, images, videos, and comments uploaded for proofing purposes.

2 How We Use Your Data

We use the information we collect to provide, maintain, and improve our services, such as to:

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Service Delivery

Process transactions and send related information, including confirmations and invoices.

analytics

Improvement

Monitor and analyze trends, usage, and activities in connection with our services.

security

Security

Detect, investigate, and prevent fraudulent transactions and other illegal activities.

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Communication

Send you technical notices, updates, security alerts, and support messages.

3 Information Security

We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, or damage. All data is encrypted both in transit and at rest using industry-standard protocols.

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SOC 2 Compliant

ProofFlow regularly undergoes independent security audits to ensure your data is safe.

4 User Rights

Depending on your location (such as if you are in the EEA or California), you may have certain rights regarding your personal information, including:

  • The right to access personal information we hold about you.
  • The right to ask that we update, correct, or delete your personal information.
  • The right to withdraw consent at any time where we relied on your consent to process your personal information.
  • The right to object to our processing of your personal information.

5 Third-Party Sharing

We do not sell your personal data. We may share your information with third-party service providers who help us operate our business (e.g., cloud hosting, payment processing), provided that they adhere to strict data protection obligations consistent with this policy. We may also disclose your information if required by law.

Questions regarding this policy?

If you have any questions about this Privacy Policy or our privacy practices, please contact our Data Protection Officer.

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